Who This Is For / When to Use
Business owners and staff who collect deposits online and remaining balances in person.
Teams using Service Calendars, Invoicing, and Mobile POS in Kyrios.
Anyone needing to collect payments at the time of service using a mobile device.
Enable Payments on a Service Calendar (Web)
This must be completed before payments can be collected on mobile.
Go to Calendars in the web app.
Open Settings for the service calendar.
Select Forms & Payment.
Toggle Accept payments ON.
Set the Payment Mode to Live.
Configure the total amount, deposits, or partial payments.
Click Save.
Result: Appointments booked on this calendar will carry payment data into the mobile app.
View Appointments with Payments on Mobile
Open the Kyrios mobile app.
Navigate to Calendars.
Select the service calendar.
Tap an appointment event.
What you’ll see:
Appointment details
Payment amount due
Buttons for View Invoice and Record Payment
View and Edit the Invoice from an Appointment
From the appointment event, tap View Invoice.
Review line items, subtotal, and amount due.
Edit the invoice if needed:
Add extra services
Add time-based charges
Adjust pricing
Result: Invoice totals update automatically before payment is recorded.
Record a Payment from the Mobile App
From the appointment event, tap Record Payment.
Choose a payment method:
Tap to Pay on iPhone
Card
Cash
Manual Entry (Card, Check, Bank Transfer, Other)
Complete the transaction.
Result:
Payment is recorded instantly
Invoice updates to paid or partially paid
Payment syncs to the contact and invoice record
Supported Mobile Payment Methods
Tap to Pay on iPhone
Card payments
Cash
Manual Entry (check, bank transfer, external payment)
Common Issues and Fixes
Payment options not visible on mobile
Ensure Accept payments is enabled on the service calendar.
Confirm Payment Mode is set to Live, not Test.
Invoice shows incorrect amount
Open View Invoice from the appointment and update line items before recording payment.
Tap to Pay not available
Verify Tap to Pay is enabled on the device.
Confirm a supported payment provider is connected.
FAQ
How do I enable payment acceptance for my service calendar?
Go to Calendars > Settings, open the service calendar, select Forms & Payment, toggle Accept payments ON, set Payment Mode to Live, and save.
Can I edit an invoice after it’s created for an appointment?
Yes. Open the appointment in the mobile app, tap View Invoice, and edit line items or pricing before recording payment.
What payment methods are available on mobile?
Tap to Pay on iPhone, Card, Cash, and Manual Entry (card, check, bank transfer, or other).
How do I view payment details for an appointment?
Open the appointment event in the mobile app. The payment amount due appears with options to View Invoice or Record Payment.
Do appointments automatically appear in the mobile app?
Yes. Any appointment booked on a service calendar appears in the Calendars section of the mobile app.
Can I add extra charges for additional time or services?
Yes. Use View Invoice to add new line items before completing payment.
What if the appointment lasts longer than expected?
Open View Invoice, add a new line item for extra time or materials, and then record payment with the updated total.