Who This Is For / When to Use
You use Calendly to schedule meetings and want those events imported into Kyrios.
You want Calendly events to create appointments and contacts automatically.
You plan to trigger automations or workflows from Calendly bookings.
Prerequisites and Limitations
Prerequisites
You must have access to a Calendly account.
You must be a member of at least one Calendly calendar.
Only calendars you are part of can be synced.
Limitations
Each Kyrios account can connect only one Calendly account.
A Calendly account cannot be connected to multiple Kyrios accounts at the same time.
Supported Calendly plans:
Standard
Teams
Enterprise
The Calendly free plan is not supported.
Trial plans will work temporarily but will stop syncing if not upgraded.
Step 1: Access Calendar Connections
To begin the integration, open the calendar connection settings.
Steps
Navigate to Calendars.
Open Calendar Settings.
Go to the Connections section.
Step 2: Add Calendly as a New Connection
Steps
Click Add New.
Select Calendly from the list.
Click Connect.
This starts the Calendly authentication process.
Step 3: Authenticate Your Calendly Account
Steps
Sign in to your Calendly account.
Grant the required permissions.
Authentication is required to allow Kyrios to import events.
Step 4: Select Calendars to Import Events From
After authentication, choose which Calendly calendars should sync.
Steps
Select one or more Calendly calendars.
Only selected calendars will import events.
Events from unselected calendars will not sync.
Step 5: Give Consent and Complete Setup
Steps
Check the consent box.
Click Save.
Your Calendly integration is now active.
Phone Number Sync for Calendly Appointments
If phone numbers exist in multiple places, a mapping modal will appear.
How It Works
You can choose whether the phone number is pulled from:
Meeting location, or
A specific booking form question
Your selection is saved and applied to future events.
How the Calendly Integration Works
Calendly behaves differently from native calendar integrations.
Event Sync Behavior
Events sync only while the integration is active.
Removing a calendar stops future syncing.
Reconnecting a calendar:
Syncs upcoming events
Syncs past events created within the last 180 days
Workflow Behavior
Workflows trigger only for future events.
Past events synced during initial setup do not trigger workflows.
Editing Synced Calendars
You can modify which calendars sync at any time.
Steps
Go to Calendar Settings → Connections.
Locate Calendly.
Click the Edit icon.
Add or remove calendars.
Save your changes.
Deleting Calendly Events
When a Calendar Is Deselected
You can choose to delete all events from that calendar.
Deleted events cannot be recovered.
Reconnecting the calendar syncs only new events.
Shared Calendar Behavior
Events are deleted only when all connected team members agree.
If one user keeps the event, it remains visible.
Removing the Calendly Integration Entirely
If you disconnect Calendly completely:
You may delete all synced events across calendars.
Deleted events cannot be recovered.
Reconnecting later syncs only newly created events.
FAQ
How far back are past events imported?
Events created within the last 180 days are imported.
Can I edit Calendly events from Kyrios?
No. Events must be edited in Calendly.
Is this a two-way sync?
No. The integration is one-way from Calendly to Kyrios.
What happens if a Calendly event is deleted?
Deleted events are removed from Kyrios during the next sync cycle.
How are guests handled?
Each guest is created as a contact, allowing automations to run.
Who owns synced appointments?
Personal calendars: the user who connected Calendly.
Shared calendars: ownership is randomly assigned.