Integrating with Google and Google Calendars

Who This Is For / When to Use

Use this guide if you:

Want Kyrios events to sync with Google Calendar
Need Google Calendar events to block availability in Kyrios
Want Google Meet links automatically added to appointments
Manage availability across multiple calendars

What This Integration Does

Connecting Google and Google Calendar allows Kyrios to:

Sync bookings between Kyrios and Google Calendar
Prevent double bookings using conflict calendars
Generate Google Meet links for appointments
Manage availability accurately across team members

Prerequisites

Google Calendar Access Requirements

Writer access is required to:
- Add Kyrios-created events to Google Calendar
Read-only access is sufficient to:
- Fetch events from Google Calendar into Kyrios

If you receive a writer access error, see:
“What To Do If You Get the Google Calendar Writer Access Error”

How to Integrate Your Google Account

Go to Settings → Integrations.
Click Sign in with Google under the Google icon.
Follow the prompts to link your Google account.

Important Notes

You can connect multiple Google accounts
To add another account, click Sign in with Google again
To disconnect an account:
- Click Connected
- Confirm deletion

Calendar Configuration (Google Descope)

With Google Descope, you can connect Google Calendar directly from Calendar Connections without first integrating Google in the Integrations section.

Once connected, Google Meet is automatically enabled.

Google Meet Requirement

A Google Calendar must be linked
If no Google Calendar is linked:
- Google Meet links will not be generated

Step 1: Connect Your Google Calendar

Navigate to one of the following locations:

Settings → My Profile → Calendar Settings
Calendars → Calendar Settings → Connections

Step 2: Sync Calendar in User Configuration

Link the Calendar to a Team Member

Go to Settings → My Staff.
Select the user.
Click the pencil icon to edit.
Scroll to Calendar Configuration.

Select and Sync Calendar

Choose the Google Calendar (for example, Gmail calendar)
Ensure:
- Calendar is synced
- Settings allow contact creation
- Automation triggers are enabled

Click Save to confirm.

Step 3: Calendar Settings Configuration

Go to Calendars → Calendar Settings → Connections.

Calendar configuration includes:

Linked Calendar
Conflict Calendar

Make sure a specific team member is selected.

Linked Calendar

What It Does

All Kyrios-created events are added to this calendar
Events appear directly in Google Calendar

Important Notes

Writer access is required
The linked calendar is added to the conflict calendar by default
Events created in Google Calendar are:
- Fetched into Kyrios
- Reflected back to Google

Sync behavior can be adjusted in Advanced Settings.

Conflict Calendar

Purpose

Blocks availability when events exist on third-party calendars

Behavior

Only events marked BUSY block availability
Events marked FREE:
- Are fetched
- Do not block bookings

You can add multiple conflict calendars to avoid overlaps.

Step 4: Create a Calendar in Kyrios and Enable Google Meet

Not available for Class Booking or Simple/Event calendars.

Go to Calendars → Calendar Settings.
Create or edit a calendar.
In Meeting Details:
- Select a team member
- Choose Google Meet as the meeting location
Save changes.

Test the Integration

Add Calendar to a Funnel

Go to Sites → Funnels.
Add a Calendar element to the page.

Choose the Calendar

Select the desired calendar.
Save changes.
Click the Eye icon to preview.

Schedule a Test Appointment

Fill in the booking form.
Click Schedule Meeting.

This confirms Google Meet is working correctly.

Pro Tips

Verify access levels before syncing
Adjust sync preferences in Advanced Settings
Review conflict calendars regularly
Use Smart Sync carefully:
- Blocks time
- Does not create contacts unless they already exist
Set Google Meet as default to ensure all meetings include links