Who This Is For / When to Use
Teams managing availability for multiple users or calendars
Accounts with recurring working hours across several calendars
Users who want centralized control with calendar-level flexibility
What Is the Schedules Tab?
The Schedules tab is a centralized area where availability is defined once and applied across one or more calendars. Instead of configuring hours on each calendar individually, schedules allow you to reuse and manage availability consistently.
Key Capabilities
Centralized Availability Management
Availability is managed from a single Schedules section, where you can create and edit schedules for each user without adjusting every calendar separately.
Reusable Schedules
A schedule can be applied to multiple calendars, ensuring consistent working hours across meetings, services, or booking links.
User-Level Default Schedule
Each user has a default schedule that is automatically applied to new calendars, reducing setup time and maintaining consistency.
Custom Calendar-Specific Schedules
For exceptions or one-off needs, a calendar can override a shared schedule and use a custom schedule unique to that calendar.
Automatic Migration
All existing calendar availability is automatically converted into schedules, ensuring no disruption to existing bookings.
How to Use the Schedules Tab
Step 1: Access the Schedules Tab
Go to Calendars > Settings > Availability, then open the Schedules tab.
Step 2: Create or Edit a Schedule
Select a user from the staff selector
Define weekly working hours
Add date-specific overrides if needed
Set the correct time zone
Step 3: Apply a Schedule to Calendars
Use Active On to assign the schedule to one or more calendars
Each calendar can have one active schedule per user at a time
Step 4: Customize a Schedule for a Single Calendar (Optional)
From an individual calendar:
Open Calendars and edit the desired calendar
Go to Availability
Choose Customize schedule for this calendar only
Important Rules to Know
A calendar can only have one active schedule per user at a time
Shared schedules update all calendars they are applied to
Custom calendar schedules only affect that specific calendar
Time zones are respected and automatically converted for booking display
Why This Matters
Reduces repetitive setup across calendars
Prevents inconsistent availability settings
Simplifies management for teams and agencies
Preserves flexibility for unique calendar requirements
FAQ
Can I create a schedule for only one calendar?
Yes. You can create a custom schedule directly inside a calendar without affecting shared schedules.
Can different users have different schedules?
Yes. Each user can have their own schedules, and those schedules can be applied across multiple calendars.
Can I set different time zones per schedule?
Yes. Each schedule has its own time zone setting to ensure accurate availability.
What happened to my existing availability settings?
All existing availability was automatically migrated into schedules with no changes to your bookings.
Can a calendar use multiple schedules?
No. Each calendar supports only one active schedule per user at a time.
What if a user and calendar have different time zones?
The system automatically calculates availability correctly based on time zone differences, ensuring accurate booking times for leads.