Who This Is For / When to Use
Use the Personal Booking Calendar if you:
Schedule one-on-one meetings only
Need a dedicated calendar for individual bookings
Want a simple setup without multi-user routing
Require a shareable booking link for personal availability
What the Personal Booking Calendar Is
The Personal Booking Calendar is a calendar type built specifically for 1:1 appointments.
Key characteristics:
Supports one assigned team member only
Automatically assigns the calendar creator as the default user
Generates a single booking link for personal scheduling
Includes availability rules, buffers, notifications, and integrations
Unlike Round Robin or Collective calendars, this calendar does not distribute bookings across multiple users.
How the Personal Booking Calendar Works
When a Personal Booking Calendar is created:
One team member is assigned to the calendar
Bookers select from that user’s available time slots
Each booking is added to the user’s connected calendar
The booking link can be shared publicly or embedded
Create a Personal Booking Calendar
Steps
Go to Calendars > Calendar Settings.
Click + New Calendar.
Select Personal Booking as the calendar type.
Configure the following required settings:
Availability
Meeting duration
Buffer time
Time zone
Click Save to generate your booking link.
Booking Link Behavior
Once saved:
A unique booking link is created
Contacts can book directly based on your availability
Confirmed bookings appear in the Appointment List View
The booking link reflects:
Your availability rules
Connected calendar availability
Active integrations (if enabled)
Integrations and Availability Sync
The Personal Booking Calendar supports:
Google Calendar integration
Outlook calendar integration
Video conferencing integrations (for example, Zoom or Google Meet)
When a connected calendar shows a Busy event:
That time is blocked automatically
Double-booking is prevented
Limitations and Rules
Only one team member can be assigned
Bookings are not distributed across users
This calendar type is not intended for:
Group bookings
Class bookings
Multi-user availability routing
To distribute bookings across multiple users, use a Round Robin calendar instead.
FAQ
What is the Personal Booking Calendar used for?
It is used for one-on-one appointments with a single assigned user.
Can I change the assigned team member?
Yes. The assigned user can be updated, but the calendar remains limited to one team member.
Can I connect video meeting platforms?
Yes. Supported integrations can be added during calendar setup.
Does this calendar prevent double bookings?
Yes. When a connected Google or Outlook calendar shows a busy event, that time is blocked automatically.
How is this different from a Round Robin calendar?
The Personal Booking Calendar assigns all bookings to one user, while Round Robin calendars distribute bookings across multiple users.