Who This Is For / When to Use
Use Calendar Groups if you:
Have multiple users handling the same type of appointments
Need shared ownership of a calendar
Want to distribute bookings among users
Manage sales teams, appointment setters, or admins with similar availability
What Calendar Groups Are
A Calendar Group is a way to organize users into a single unit for scheduling purposes.
Groups are commonly used to:
Power collective and round-robin calendars
Assign multiple users to one calendar
Control how bookings are distributed among users
Groups do not create bookings by themselves. They are used within calendars to manage user assignment and availability.
Create a Calendar Group
Steps
Go to Settings > Calendars.
Click + Add Group.
Enter the following:
Group name
Description
Slug
Click Save to confirm.
Once saved, the group becomes available for calendar assignment.
Add Users to a Group Calendar
After creating a group, you can assign users through a calendar.
Steps
Go to Calendars > Calendar Settings.
Click + New Calendar to create a new calendar
or click Edit on an existing calendar.In the setup window, go to Team and Event Setup.
Click + Add User.
Add one or more users to the calendar.
User Priority and Distribution
When adding users to a group calendar:
You can set priority values for each user
Priority controls how bookings are distributed
This enables round-robin-style scheduling
Higher-priority users can receive bookings more frequently depending on configuration.
Assign Users During Booking Confirmation
You can control how users are assigned during the booking process.
Steps
In the calendar setup window, open the Confirmation tab.
Select the appropriate assignment options by checking the required boxes.
Save your changes.
These settings determine how users are selected when a booking is confirmed.
Managing Calendar Groups
Calendar Groups can be edited, reordered, deactivated, or deleted from Settings → Calendars → Groups.
Group-level actions include:
Editing group details
Reordering calendars within a group
Deactivating calendars in bulk
Deleting a group
For step-by-step instructions and screenshots, see the Managing Calendar Groups article.
Important Notes
Groups are used only within calendars
Groups do not replace calendars
User availability still depends on:
Individual schedules
Connected calendars
Calendar-level availability rules
For advanced configuration options, use the relevant calendar setup settings.
FAQ
What is a Calendar Group used for?
Calendar Groups are used to organize multiple users so they can share and manage bookings through a single calendar.
Can I add multiple users to one group?
Yes. A group can include multiple users who participate in the same calendar.
Does a group automatically create a calendar?
No. Groups must be selected within a calendar to be used.
How are bookings distributed among group members?
Bookings are distributed based on user priority and calendar configuration, including round-robin logic if enabled.
Can I edit a group after creating it?
Yes. Groups can be edited from Settings > Calendars > Groups.