Who This Is For / When to Use
This article is for Kyrios users who want to automate task and project management by connecting Asana to Kyrios Workflows. Use this when tasks, comments, or project changes in Asana should trigger automation, or when Kyrios should create or update Asana tasks automatically.
How the Asana Integration Works in Kyrios
Kyrios connects directly to an Asana workspace using OAuth, allowing workflows to listen for Asana events (triggers) and perform actions in Asana. Once connected, Asana appears as both a trigger source and an action provider inside the Workflow Builder.
Connecting Asana to Kyrios
Asana must be connected before triggers or actions can be used in workflows.
Steps
Go to Settings → Integrations → Asana, or
Open a workflow step, search for Asana, and click Connect.
Log in to Asana and authorize the Kyrios connection.
Select the Asana workspace to connect.
Once connected, Asana becomes available under Apps in both Triggers and Actions.
Available Asana Triggers
Asana triggers run instantly when events occur in the connected workspace.
Supported Triggers
New Task – Fires when a task is created.
Task Updated – Fires when selected task fields change.
Task Deleted – Fires when a task is removed.
Task Moved – Fires when a task moves between sections.
New Project – Fires when a project is created.
New Comment Added to Task – Fires when a comment is added.
New Attachment Added to Task – Fires when a file is attached.
Best Practice
When using Task Updated, select Fields Changed to prevent unnecessary workflow executions.
Available Asana Actions
Asana actions allow Kyrios workflows to create, update, and organize tasks and projects.
Supported Actions
Create Task
Update Task
Find Task
Create Subtask
Create Section
Add Task to Section of Project
Create Comment (Story)
Find Task in Project
Find All Tasks from the Project
Find Comments from Task
Each action supports dynamic field mapping from workflow data.
Creating a Workflow Using Asana
Asana triggers and actions are added from the Workflow Builder.
Steps
Go to Automation → Workflows.
Click Create Workflow or open an existing workflow.
Add a Trigger or Action.
Open the Apps tab and select Asana.
Choose the required trigger or action.
Map required fields such as project, task name, assignee, or due date.
Save and test the workflow.
Publish the workflow when confirmed.
Example Use Cases
Automatically create Asana tasks from form submissions or new leads.
Notify teams when tasks are updated or moved.
Sync project updates across multiple systems.
Add internal comments to tasks based on workflow conditions.
Organize tasks automatically into sections.
Common Issues and Fixes
Asana does not appear in the workflow builder
Ensure the Asana integration is connected under Settings → Integrations and that the correct workspace is authorized.
Workflow runs too often
Use Fields Changed in the Task Updated trigger to limit executions.
Tasks are created in the wrong project
Verify the selected project and workspace in the action configuration.