Who This Is For / When to Use
This feature is for teams that need Kyrios workflows to interact directly with Airtable for structured data syncing, record automation, or event-based triggers without manual updates.
Use this when:
Airtable is your source of truth for structured data
You want workflows triggered by Airtable changes
You need to write Kyrios data into Airtable automatically
What Airtable Supports in Kyrios Workflows
Supported Triggers (Premium)
New Record Created
Record Updated
Triggers use polling and check Airtable every 5 minutes.
Supported Actions (Premium)
Create Record
Find Record
Update Record
Delete Record
How to Add an Airtable Action to a Workflow
Step 1: Add an Airtable Action
Open a workflow.
Click + Add Action.
Search for Airtable.
Select the required action (Create, Find, Update, or Delete).
Step 2: Connect Your Airtable Account
When using Airtable for the first time in a workflow:
Click Connect Now.
Authorize Airtable access.
If prompted to connect a base:
Step 3: Configure the Action
After connecting:
Select the Base.
Select the Table.
Map Airtable fields using static values or workflow custom values.
Click Save Action.
How to Add an Airtable Trigger
Step 1: Add a Trigger
Create a new workflow.
Choose Airtable as the trigger source.
Select New Record Created or Record Updated.
Step 2: Apply Filters (Recommended)
Filter by:
Base
Table
Optional field-level conditions
This prevents unnecessary workflow executions.
Step 3: Test the Trigger
Click Test Trigger.
Confirm sample data is returned.
Save the trigger.
Example Workflow Patterns
Example 1: Notify a Team When a New Airtable Record Is Created
Trigger: New Record Created
Actions:
Find Record
Internal Notification
Example 2: Sync Kyrios Data to Airtable
Trigger: Form Submitted / Contact Updated
Logic:
Find Record by email or ID
If found → Update Record
If not found → Create Record
Example 3: AI-Powered Task Creation from Airtable Data
Trigger: Airtable New Record
Actions:
GPT Action (generate summary or task description)
Create Task
This is commonly used for content planning, project briefs, or campaign workflows.
How Airtable Triggers Work (Important)
Airtable triggers use polling
Kyrios checks Airtable every 5 minutes
Triggers are not instant but are reliable and system-safe
Common Issues and Fixes
Trigger Does Not Fire
Confirm records were created after the trigger was saved
Ensure base and table filters are correct
Verify the Airtable connection is active
Update Record Fails
Always run Find Record first
Use a unique identifier (email, record ID)
Ensure mapped fields match Airtable field types
Workflow Runs Too Often
Add filters to the Airtable trigger
Narrow down base/table scope
Pricing & Limits
Airtable triggers and actions are Premium
Each execution may count toward workflow usage
Airtable free plans are supported, but large datasets may require paid Airtable plans