Who This Is For / When to Use
This article is for users who want to:
Sync contacts between Kyrios and Google Contacts.
Automatically create or update Google Contacts from workflows.
Organize contacts into Google Contact Groups.
Use Google Contacts data inside workflow logic.
This integration uses Premium Actions and may incur execution charges.
What the Google Contacts Integration Does
The Google Contacts integration allows workflows to:
Find existing Google Contacts.
Create new Google Contacts.
Update contact details.
Add contacts to Google Contact Groups.
Trigger workflows based on Google Contacts activity.
Connecting Google Contacts
You must connect Google Contacts before using any triggers or actions.
Open any Google Contacts action or trigger.
Click Connect Now.
Sign in to your Google account and grant access.
Where to Connect Google Contacts (Alternative)
You can also connect Google Contacts from the Integrations page.
Go to Settings > Integrations.
Locate Google Contacts.
Click Connect.
Google Contacts Workflow Triggers
Triggers start a workflow when an event occurs in Google Contacts.
Available Triggers
New Contact – Fires when a new contact is created.
Contact Updated – Fires when an existing contact changes.
After selecting a trigger:
Name the trigger.
Click Test Trigger to load sample data.
Save the trigger.
Google Contacts Workflow Actions
Actions let workflows interact with Google Contacts.
Available Actions
Find Contact
Create Contact
Update Contact
Add Contact to Group
Each action requires a connected Google account.
Using “Find Contact” in a Workflow
The Find Contact action searches Google Contacts by name or email and returns the matching contact.
Common uses:
Prevent duplicate contact creation.
Check if a contact already exists before updating.
Use results in conditions.
Using Multiple Google Contacts Actions Together
You can chain Google Contacts actions in sequence.
Example flow:
Find Contact
Add Contact to Group
Create Contact (if not found)
Add Contact to Group
This allows flexible automation depending on whether a contact already exists.
Creating Google Contacts from Workflow Data
You can automatically create Google Contacts from other workflow triggers such as:
Form submissions
Appointment bookings
External database records
Mapped fields are pulled from workflow data at runtime.
Common Use Cases
Save Contacts from Appointments
Goal: Automatically save booked clients as Google Contacts.
Setup:
Trigger: Appointment Booked
Action: Find Contact
Action: Create Contact (if not found)
Action: Add Contact to Group
Turn Form Submissions into Google Contacts
Goal: Capture leads from forms.
Setup:
Trigger: Form Submitted
Action: Find Contact
Action: Update Contact or Create Contact
Create Contacts from External Records
Goal: Sync external databases into Google Contacts.
Setup:
Trigger: New Database Item
Action: Create Contact
Action: Add Contact to Group
Common Issues and Fixes
Contact Not Found
Ensure the email or name field is populated.
Confirm the Google account has access to the contact.
Duplicate Contacts
Use Find Contact before Create Contact.
Add conditional logic to create only if not found.
Action Shows Premium Warning
Google Contacts actions are premium.
Charges apply per execution.
FAQ
Can I update existing Google Contacts?
Yes. Use the Update Contact action to modify existing contact details.
Do I need a paid Google account?
No. Any Google account with access to Google Contacts can be used.
How often are triggers checked?
Google Contacts triggers poll approximately every 5 minutes.
Can I automatically organize contacts into groups?
Yes. Use Add Contact to Group based on workflow conditions or tags.
Can I move a contact between groups automatically?
Yes. Trigger group changes based on events such as lead status or pipeline stage changes.