Who This Is For / When to Use
Use My Profile when you need to update your personal information, secure your login, configure calendars and availability, manage notifications, or connect your email and meeting tools.
How to Access My Profile
Go to Settings from the left-hand menu.
Select My Profile.
This page is your personal configuration hub and does not affect other users.
General Tab
Personal Data
You can edit the following fields:
First name and last name
Email address
Phone number and extension
Default calendar
Platform language
Email signature
Email Signature
Scroll to the Signature section.
Enable Email signature on all outgoing messages if desired.
Paste or format your signature in the editor.
Click Update Profile to save.
Important notes:
You can insert the signature manually in emails using
{{user.email_signature}}.The signature only works with the custom value if you are assigned to the contact.
Formatting may need adjustment when pasting from another email provider.
Change Password
Enter your current password.
Enter and confirm your new password.
Click Update Password.
Two-Factor Authentication (2FA)
Two-Factor Authentication adds an extra security layer using an authenticator app.
Locate Two-factor Authentication (2FA) App.
Click Setup Two-factor Authentication (2FA) App.
Follow the on-screen steps to complete setup.
2FA is enforced for all users once enabled.
Sign Out Everywhere
Click Sign Out Everywhere to log out of all active sessions across all devices.
Use this if you believe your account may be logged in elsewhere.
User Availability
Use this section to control when and how meetings can be scheduled.
You can configure:
Time zone
Available days
Available hours
Meeting location
Calendar Configuration
Primary Calendar and Conflict Checking
Select your Primary Calendar where new events are created.
Add a Check for Conflicts calendar to prevent double bookings.
Private Mode for Synced Events
Private Mode hides details of synced third-party calendar events from other users.
When enabled:
Only you can see event details.
Other users only see blocked time.
How to enable or disable:
Go to Settings > My Profile.
Scroll to Calendar Configuration.
Toggle Private Mode for Synced Events.
Click Save.
Calendar Settings > Connections
You can also manage privacy from the calendar connections page.
Go to Calendar Settings > Connections.
Scroll to Private Mode for Synced Events.
Toggle the setting and save.
Integrations
Calendar and Video Conferencing
You can connect third-party services to sync availability and generate meeting links.
Supported integrations include:
Google Calendar
Outlook Calendar
iCloud Calendar
Calendly
Google Meet
Zoom
Microsoft Teams
Email (2-Way Sync)
Email 2-Way Sync connects your personal inbox with Kyrios Systems.
Go to Email (2-Way Sync).
Choose Gmail or Outlook.
Click Connect and authorize access.
This syncs both incoming and outgoing emails.
Notifications Tab
Notification preferences control how and where you receive alerts.
You can:
Set different preferences for web and mobile
Enable or disable conversation and task notifications
Receive calendar and video integration disconnection alerts
Distinguish system notifications from custom notifications
How to Access Notification Settings
Go to Settings.
Select My Profile.
Click the Notifications tab.
Common Issues and Fixes
My email signature is not showing
Ensure you are assigned to the contact.
Enable signature usage or use
{{user.email_signature}}.Click Update Profile after changes.
Calendar events show details to others
Enable Private Mode for Synced Events and save.
Not receiving notifications
Check the Notifications tab.
Verify web vs mobile preferences are enabled correctly.