Who This Is For / When to Use
This article is for Kyrios users who:
Create invoices inside Kyrios
Use Xero as their accounting platform
Want invoices, contacts, and tax details synced automatically into Xero
Need a one-way, accounting-safe invoice sync (Kyrios → Xero)
What the Xero Invoice Integration Does
The Xero Invoice Integration connects Kyrios invoicing with Xero accounting.
It ensures:
Invoices created in Kyrios are sent to Xero automatically
Contact data stays consistent between platforms
Tax rates align correctly for reporting and compliance
Only valid, payment-enabled accounts are used
This integration is one-way only. Data flows from Kyrios to Xero.
Core Features
Automatic Contact Syncing
All existing and new Xero contacts sync automatically into your Kyrios account
Includes customers and suppliers
Contact fields synced include:
Name
Email address
Phone number
Contact data remains aligned between both systems.
One-Way Invoice Sync (Kyrios → Xero)
Invoices are created in Kyrios
Invoices sync automatically into Xero
Synced invoice data includes:
Invoice number
Line items
Tax details
Payment status at time of sync
Invoices created or edited in Xero do not sync back to Kyrios.
Tax Rate Mapping
Kyrios tax rates must be mapped to Xero tax rates
Supports single-rate and multi-component tax structures
Ensures invoices sync without tax errors or reporting discrepancies
Tax mapping is mandatory for successful invoice syncing.
Account Filtering (Chart of Accounts)
Only payment-enabled accounts appear during setup
Bank accounts are excluded automatically
Prevents invalid or unsupported account mappings
This keeps financial data clean and compliant.
Automated Inactivity Monitoring
If no sync activity occurs for 60 days:
The integration disconnects automatically
An email notification is sent
This protects account security and data integrity.
How to Set Up the Xero Invoice Integration
Step 1: Open Integration Settings
Go to Settings
Select Integrations
Choose Xero
Step 2: Connect Your Xero Account
Log in with your Xero credentials
Authorize Kyrios to access your Xero account
Step 3: Select Organization and Chart of Accounts
Choose the correct Xero organization
Enable payments on the chart of accounts you want available
Confirm only payment-enabled accounts are selected
Step 4: Map Tax Rates
Match each Kyrios tax rate to a corresponding Xero tax rate
Confirm mappings before saving
Invoices will not sync if tax mapping is incomplete.
Step 5: Monitor Sync Activity
Monitor invoice sync status from Kyrios
Watch for email alerts related to:
Failed invoice syncs
60-day inactivity disconnections
Common Issues and Fixes
Invoices Are Not Syncing
Cause: Tax rates are not fully mapped
Fix: Complete tax rate mapping for all active Kyrios tax configurations
Chart of Accounts Not Visible
Cause: Payments are not enabled in Xero
Fix: Enable payments on the relevant accounts in Xero settings
Integration Disconnected Automatically
Cause: No sync activity for 60 days
Fix: Reconnect the integration from Settings → Integrations → Xero
FAQ
Can I create invoices in Xero and have them appear in Kyrios?
No. The integration only supports one-way syncing from Kyrios to Xero.
What happens if I don’t use the integration for a while?
If there is no activity for 60 days, the integration disconnects automatically and you receive an email notification.
Why can’t I see my chart of accounts during setup?
Only payment-enabled accounts appear. Enable payments in your Xero chart of accounts to make them visible.
Are all contacts in Xero synced automatically?
Yes. All contacts, including suppliers, are synced into your Kyrios account.
What happens if an invoice fails to sync?
You receive an email alert with error details so you can resolve the issue and retry syncing.
Will payment updates made in Xero sync back to Kyrios?
No. Payment status is sent from Kyrios to Xero at the time of invoice creation. Updates made in Xero do not sync back.
Can I disable tax rate syncing?
No. Tax mapping is required for invoice syncing to function correctly.
How do I monitor integration activity?
Kyrios sends automatic email alerts if:
The integration becomes inactive
An invoice fails to sync