Who This Is For / When to Use
This article is for store owners and operators who want to:
Organize products into curated or automated groups
Reduce manual product management
Improve product discoverability in stores and funnels
Automatically group products based on rules like price or inventory
What Are Product Collections
Product Collections are groups of products used for organization, display, and automation inside your store.
Kyrios supports two collection types:
Manual Collections
Smart Collections
Each collection type serves a different operational purpose.
Manual Collections
Manual Collections allow you to hand-pick products.
Key Characteristics
Products are added and removed manually
Full control over included products
No automation or rule logic
Best for short-term or curated groupings
When to Use Manual Collections
Seasonal promotions
Limited-time offers
Hand-curated product bundles
Editorial or marketing-driven collections
Smart Collections
Smart Collections automatically manage products using rule-based logic.
Key Characteristics
Products are included or excluded automatically
Based on defined conditions
No manual product selection allowed
Updates when product data changes
Supported Rule Fields
Rules can be created using fields such as:
Product Title
Variant Title
Price
Inventory / Stock Level
Availability
Validation Rules
Conflicting or invalid rules are blocked
Example of invalid logic:
Price > 100ANDPrice < 50
The system displays an error and prevents saving
Collection Type Rules (Important)
The collection type cannot be changed after creation
Manual Collections cannot become Smart Collections
Smart Collections cannot become Manual Collections
A new collection must be created to switch types
How to Create a Collection
Step 1: Open Collections
Go to Products
Select Collections
Step 2: Create a New Collection
Click Create Collection
Enter the collection details:
Name (required)
Description (optional)
Select a collection type:
Manual Collection
Smart Collection
Step 3: Configure the Collection
Manual Collection Setup
Search or browse products
Select products to include
Products remain until manually changed
Smart Collection Setup
Define rule conditions
Products are included automatically
Manual selection is disabled
Step 4: Save the Collection
Click Save
Smart Collections begin background processing automatically
Updates may not appear instantly but are handled automatically
Smart Collection Behavior
Each Smart Collection follows these rules:
Products are added or removed automatically
Manual overrides are not allowed
Empty collections are valid and can be saved
Inventory-based rules update when stock changes
Best Practices
Use Smart Collections for Automation
Large inventories
Frequently changing stock
Price-based or availability-based groupings
Use Manual Collections for Control
Seasonal sales
Holiday promotions
Editorial product groupings
Avoid Rule Conflicts
Review all conditions before saving
Ensure logical consistency across rules
Layer Collections Strategically
Products can exist in multiple collections
Example:
“New Arrivals”
“On Sale”
“Under $50”
FAQ
Can I change a Manual Collection into a Smart Collection?
No. Once a collection type is selected, it cannot be changed. You must create a new collection.
What happens if no products match a Smart Collection?
The collection remains empty but valid. Products will appear automatically once rules are met.
Can I manually add or remove products from a Smart Collection?
No. Smart Collections are fully automated and follow only their defined rules.
Can I edit a Manual Collection after it’s created?
Yes. You can add or remove products from a Manual Collection at any time.
Do Smart Collections update immediately?
Smart Collections process updates in the background. Changes may not appear instantly but will update automatically.
What happens if Smart Collection rules conflict?
The system displays an error and prevents the collection from being saved until rules are corrected.
Will Smart Collections remove products when they go out of stock?
Yes. If the collection uses inventory-based rules, products are removed automatically when stock levels no longer meet the criteria.